Fourwaves

What is Fourwaves?

Fourwaves is a leading scientific event management platform designed specifically for the research and medical communities. It streamlines the complex lifecycle of academic conferences by integrating abstract management with customizable peer review workflows (double-blind or open peer-review), registration and secure payments, and a dedicated event mobile app. It is focused on facilitating scholarly exchange for in-person events and supports virtual poster sessions to ensure global research accessibility. Trusted by thousands of events every year it also partners with 10+ universities in Cana

What makes Fourwaves different from other event platforms?

Most platforms are outdated or built for business conferences. Fourwaves is purpose-built for research: abstract management, peer review, posters, programs, scientific sessions, and engagement tools tailored to academic workflows.

What is the Event Assistant?

The Event Assistant is Fourwaves' AI-powered review tool, included free on every plan, that checks your event before you publish it. It combines artificial intelligence with built-in rules to scan your event website, settings, payments, and registration and abstract submission forms, then flags misconfigurations, missing translations, inconsistencies, and typos. Results are grouped by severity (critical issues, warnings, and suggestions) so you can fix what matters first. It runs automatically every time you publish your event and keeps improving over time.

How much does Fourwaves cost?

Fourwaves offers flexible annual plans designed to scale with your organization. You can start for free with unlimited events (a service fee applies only to credit card transactions). Our paid annual tiers include the Essential Plan ($899 USD) for up to 100 abstracts, the Advanced Plan ($1,799 USD) for 200 abstracts and a full event website, and the Pro Plan ($5,000 USD) for complex, multi-track events with custom domains. For PCOs, university departments, or institutions managing a high volume of events, we provide customized pricing and tailored packages to meet specific structural needs. Al

Can I manage everything in one place?

Yes. Submissions, peer review, registrations, payments, website, program builder, virtual platform, app and analytics, all under one roof.

Is Fourwaves easy to use for organizers, reviewers, and participants?

Absolutely. Fourwaves is known for its clean, intuitive interface. Reviewers, students, presenters, and admins can use it instantly with minimal training.

Is my data secure and compliant (GDPR, FERPA, Loi 25, etc.)?

Yes. Fourwaves follows strict data protection standards and complies with GDPR, FERPA-aligned practices, and major North American privacy laws. Payment data is processed through PCI-certified providers like Stripe.

Can the platform handle large events with many submissions and tracks?

Yes. Fourwaves supports multi-track events, multiple committees, hundreds of reviewers, and thousands of submissions — with robust workflows and role-based permissions.