Paytools

Is Paytools a payroll system?

No, Paytools is a payroll operations platform. Think of your payroll system (like SAP, Workday or Chris21) as the engine that calculates the numbers. Paytools is the cockpit - it’s where you manage the team, track the deadlines, document the procedures and house the governance that ensures those calculations are correct. We sit on top of your existing software to manage the "human" side of the process.

How does Paytools handle our payroll data?

It doesn't - and that’s by design. Paytools tracks the tasks, approvals, and obligations of your team, not the sensitive financial data of your employees. By keeping payroll data in your payroll system and process data in Paytools, you maintain a higher security posture while ensuring your team has a clear, governed roadmap for every pay cycle.

Is Paytools difficult to set up?

Not at all. We handle the heavy lifting by helping you move your existing checklists and processes into the platform. Because we don't require access to your sensitive payroll data (PII), we bypass the typical technical delays of a software launch. You get an enterprise-grade Governance Hub and Operations Centre ready to use in days.

What’s wrong with using Microsoft Office to manage payroll operations?

Microsoft Office tools like Excel and Word are static . While they can hold a list of tasks, they cannot provide a live, user-stamped audit trail or enforce a governed review process. In a spreadsheet, it is impossible to prove who completed a task, when it was done, or if a mandatory peer review actually took place. Paytools replaces these manual files with Smart Checklists that: Enforce Accountability: Every step is time-and-user stamped, creating an undeniable record of work. <p data-path-to-node

How does Paytools pricing work?

As a Software as a Service (Saas) platform, the Paytools pricing is simply an annual license fee based on the number of users. See here for further information on pricing.

Does Paytools integrate with Microsoft Teams?

Yes. Paytools integrates with Microsoft Teams to bring your Payroll Operations into the flow of your workday. Receive automated daily digests and real-time notifications directly in your team’s channel, ensuring everyone is aligned on upcoming deadlines and overdue tasks without having to leave the chat.